Notary Public Services

Wilkin Chapman has a qualified partner that holds public office as a Notary. Jim Judge is based at the Louth office and in his role as Notary covers these geographical areas:

  • Lincolnshire
  • North and North East Lincolnshire.

A Notary, or Public Notary, is required to witness and authenticate documents, administer oaths and declarations for use abroad.

In brief the services which can be provided are:

  • Validation of Powers of Attorney and notarised copies of company documents
  • Notarially verified ID and signatures of Directors for use abroad
  • Shipping protests
  • Witnessing Trade mark applications and renewals

FAQs

Each notarial matter is different, and as such the stages will vary depending on the type of matter. Some of the typical key stages are:

  • Receiving and reviewing the documents to be notarised together with any instructions provided
  • Liaising with your legal advisors or other bodies to obtain the necessary documentation to deal with the document (e.g. information from Companies House or foreign registries, powers of attorney etc)
  • Checking the identity, capacity and authority of the person who is to sign the document
  • If a document is to be certified, checking with the issuing authorities that the document/award is genuine. In the case of academic awards, this would entail checking with the appropriate academic institutions.
  • Meeting with the signatory to verify their identity and to ascertain that they understand what they are signing and that they are doing so of their own free will and ensuring that the document is executed correctly
  • Drafting and affixing or endorsing a notarial certificate to the document
  • Arranging for the legalisation of the document as appropriate
  • Arranging for the storage of copies of all notarised documents in accordance with the requirements of the Notarial Practice Rules 2019
  • The initial meeting is usually arranged to take place within 3 to 5 working days of you contacting us
  • The initial meeting will take between 30 minutes and 1 hour
  • Where an Apostille is required in terms of a document (this being confirmation from the Foreign and Commonwealth office that the document has been signed by a Notary), this can take up to a week for it to be sent to the Foreign office and returned.
  • If legalisation from another embassy is additionally required, this could take up to 3 weeks.
  • The timescale for your particular matter will be explained more fully when you contact us.
  • Professional Indemnity insurance is in place for the notarial services provided by Jim Judge in the sum of £3million.
  • If you are dissatisfied with the service provided, please contact Jim Judge in the first instance. If the matter cannot be immediately resolved your complaint will be referred to the Notaries Society of which Jim Judge is a member. Complaints to the Notaries Society should be addressed to the Secretary of The Notaries Society, Old Church Chambers, 23 Sandhill Road, St James, Northampton NN5 5LH. Email: secretary@thenotariessociety.org.uk
  • A complaint may also be directed to the Legal Ombudsman after a period of 8 weeks from the date the complaint was first made and within 6 months of receiving our final written response to your complaint. Your complaint should be addressed to: Legal Ombudsman, PO Box 6806, Wolverhampton, WV1 9WJ. Website: www.legalombudsman.org.uk Email: enquiries@legalombudsman.org.uk Tel: 0300 555 0333

Notary Public Services

Thank you for considering Wilkin Chapman. Our partner and solicitor, Jim Judge holds public office as a Notary and as such can witness and authenticate documents where notarisation is required by official bodies based abroad.

The work undertaken by Jim Judge in his role as Notary is regulated through the Faculty Office of the Archbishop of Canterbury.

Fees

Fees are calculated on an hourly rate basis with the fees being charged in accordance with the time taken for the whole matter. Jim Judge’s hourly rate is £230 exclusive of VAT.

Below you can find details of the average fees charged in the three main areas where notarial services are provided.

  • Validation of Powers of Attorney and notarised copies of company documents. On average, this type of work takes between 2 to 3 hours at an hourly rate of £230. This means that on average costs are between £460 and £690. All figures exclude VAT unless stated.
  • Notarially verified ID and signatures of Directors for use abroad. On average, this type of work takes between 1 to 2 hours at an hourly rate of £230. This means that on average costs are between £230 and £460. All figures exclude VAT unless stated.
  • Shipping protests. On average, this type of work takes between 2 to 3 hours at an hourly rate of £230. This means that on average costs are between £460 and £690. All figures exclude VAT unless stated.

The above figures are for guidance purposes only. To discuss your specific requirements, please do not hesitate to contact Jim Judge. A fixed fee may be available for the service you require, and this will be discussed with you where it is appropriate.

VAT is currently charged at 20%

Disbursements

Disbursements are costs related to your matter that are payable to third parties, such as:

  • Apostille fee (in the region of £51 including postage charges)
  • Foreign Embassy and agents’ fees for dealing with the legalisation of documents (these vary and will be confirmed when you contact us)
  • Postage or courier charges

We can handle the payment of the disbursements on your behalf to ensure a smoother process. We will advise you at the outset of the likely sums that you will need to pay in addition to our fees.

VAT is currently charged at 20%

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